|Why is Data Protection Important?
|What is Personal Data?
|What is a Data Controller?
|What is a Data Processor?
|What Personal Data does Professional Development collect on behalf of QQI?
|Why do you need to know my PPSN?
|Is QQI authorised to collect my PPSN?
|How can I confirm that QQI is permitted to collect my PPSN?
|If QQI is authorised to collect my PPSN, why am I disclosing it to Professional Development?
|Can I just disclose my PPSN to QQI?
|What happens if If I don't want to disclose my PPSN?
|Why do you need my date of birth?
|Can I disclose my date of birth directly to QQI?
|Why do you need to know my gender?
|Can I disclose my gender directly to QQI?
|Why do you need my postal address?
|Can I disclose my personal details to QQI directly?
|How can I get my parchment if I don't want to disclose my address?
|Can I provide my postal address directly to QQI?
|Who in Professional Development has access to my Personal Data?
|How long will Professional Development store my Personal Data?
|Can I request a copy of my graded assessments script?
|Can I request a copy of my skills demonstration video?
|How can I provide you with my Personal Data?
|Can I request a copy of my Personal Data held by Professional Development?
Professional Development collects Personal Data from Learners on behalf of QQI, the body which issues you with your award under the Common Awards System (CAS). This Personal Data includes your Personal Public Service Number (PPSN), your date of Birth, and your gender. We also collect and store other Personal Data about you such as your e-mail and postal address and where relevant, debit or credit card details.
All Personal Data collected and stored by us is governed by Data Protection Acts (“the Acts”). Professional Development is very cognisant of its obligations under the Acts and its duty of confidentiality to Learners who disclose Personal Data to us. We are committed to ensuring that all Learners understand the reasons why we collect Personal Data from them, how the information will be used, how it will be stored, and to whom it will be disclosed.
This collection of Frequently Asked Questions (FAQs) has been prepared by us to assist you in highlighting and addressing questions about your Personal Data, but it is not intended to be exhaustive.
If you have any questions or concerns which are not covered in this document please feel free to contact us directly and we will be more than happy to discuss these with you.
The Data Protection Acts 1988 and 2003 (“the Acts”) place certain responsibilities on any person (individuals or organisations) who process Personal Data (including inter alia PPSNs, dates of birth, gender and e-mail and postal addresses).
Personal data is defined in the Acts as data relating to a living individual who is or can be identified either from the data, or from the data in conjunction with other information that is in or likely to come into the possession of the Data Controller. For example, PPSNs would be considered Personal Data.
Any entity that collects, stores or processes any data about a living person on any type of computer or in a structured filing system is considered a Data Controller. QQI is therefore a Data Controller under the Data Protection Acts. Refer FAQ 1 above for further details on the Data Protection Acts.
A Data Processor is a person who processes personal data on behalf of a Data Controller. Professional Development collects Personal Data (PPSNs, Dates of Birth and Gender) from Learners on behalf of QQI and is therefore a Data Processor under the Data Protection Acts. Professional Development is a Data Controller under the Acts for certain other information (e-mail and postal addresses, debit and credit card details for example). Please refer to FAQ 1 above for further details on the Data Protection Acts.
Professional Development is required to collect certain Personal Data to facilitate the processing of Learners for QQI awards. The Personal Data includes:
The PPS Number (PPSN) allows QQI to have a unique identifier for each registered learner and facilitates learners' access, transfer and progression through further education. Therefore, QQI has requested that all QQI Providers (including Professional Development) register all learners seeking QQI certification or leading to QQI Awards, using their PPSN.
Legislation governing the use of Personal Public Service Numbers (PPSN) is contained in the Social Welfare Acts1. Only Specified Bodies named in the Social Welfare Acts can use the PPSN and it is an offence for any person or body to request or hold a record of a PPSN unless they are permitted by law (the Social Welfare Acts) to do so. QQI is an authorised body under the Social Welfare Acts to collect and use PPSNs.
The Department of Social Protection maintains a register of all Specified Bodies who are authorised to collect PPSNs. QQI is registered under “Other” Organisations. Please click on the following URL for further details. http://www.welfare.ie/en/Pages/PPSN-Register-of-Users---Other-Users.aspx#qualifications
QQI is a Specified Body under the Acts (refer to FAQ 7 above) and is permitted to collect PPSNs from Learners. QQI has delegated this role to its QQI Providers (including Professional Development) and there is specific reference to this in QQI’s entry in the register of Specified Bodies (maintained by the Department of Social Protection – Refer FAQ 8 above).
No. While QQI is the body who ultimately uses your PPSN, they do not collect PPSNs from Learners. This task is delegated to QQI Providers (Professional Development in this instance). They will not collect PPSN details from you and will redirect you to us to provide us with the necessary information. Please refer to FAQ 17 below for further details.
If you choose not to disclose your PPSN to us we will not be able to progress your award with QQI and you will not receive a QQI certificate.
QQI requires dates of birth for statistical purposes. We are required to provide your date of birth along with other required Personal Data (PPSN, and Gender) when submitting your grade to QQI for certification. Please refer to FAQ 17 for further details.
No, unfortunately not. Please refer to FAQ 17 below for further details.
You can provide your Personal Data to our QQI coordinator (Niamh Norton) by either: